Adam AI Review: Meeting Notes App Worth the AppSumo Deal?

What Is Adam AI?

If your workday revolves around meetings, Adam AI wants to be the app that keeps everything organized. It's a dedicated meeting note-taking and management tool — not a video conferencing platform, not a full project management suite, but a focused space for capturing what happens before, during, and after your meetings.

The concept is straightforward: you organize meetings under projects, take notes during calls, assign action items, and make sure decisions actually get followed up on. Think of it as the structured layer that sits on top of whatever video conferencing tool you're already using, whether that's Zoom, Skype, or something else entirely.

Adam AI is currently available on AppSumo as a lifetime deal starting at $49 for the first code, which gets you 20 team members and 100 GB of storage. Stack a second code and those limits double to 40 users and 200 GB. Notably, you get unlimited meetings, unlimited projects, and unlimited guests on any plan — which is genuinely generous for this price point.

How Projects and Meetings Work

Adam AI organizes everything around a simple hierarchy: projects contain meetings. A project might be something like "Website Redesign" or "Q4 Marketing Campaign," and every meeting related to that initiative lives inside it. It's a clean mental model that makes it easy to find past notes and decisions.

Creating a meeting is fairly intuitive. You give it a title, assign it to a project, set a location, and define start and end times. If you've connected your Zoom account, Adam AI will automatically generate a Zoom meeting room for you — no need to hop over to Zoom and set one up separately. That small time-saver adds up quickly if you're scheduling multiple calls a day.

There are a few rough edges, though. You can't create a new project from the meeting creation screen — you have to set projects up ahead of time, which breaks the flow. The date format defaults to day/month/year with no option to switch to the American month/day/year convention, which could cause real confusion for US-based teams working with clients. These are small things to fix, but they matter in day-to-day use.

Inside the Meeting Room

Once a meeting kicks off, Adam AI's meeting room is where the real value lives. You'll see a clean layout with your agenda, a space for notes, and an area for action items. Each note and action can be toggled between public and private, which is a nice touch if you need to jot down internal thoughts that aren't meant for the client's eyes.

The attendee view is a fun detail — it displays a boardroom-style table showing who's in the meeting and where they're "seated." It's a small visual flourish, but it does make the experience feel more polished than a simple list of names.

At the bottom of the meeting room, you can upload files directly or link them from Google Drive or Dropbox. After the meeting wraps, decisions are captured in their own section so everyone walks away knowing exactly what was agreed upon and what needs to happen next. It's a well-thought-out flow for teams that want to eliminate the "wait, what did we decide?" problem that plagues so many organizations.

Actions, Integrations, and Notifications

Action items assigned during meetings show up in a dedicated Actions section on the left-hand navigation. It's essentially a lightweight task checklist — not a replacement for full project management software, but enough to make sure the important things from your meetings don't fall through the cracks.

For teams that need those action items flowing into their existing workflow, Adam AI integrates with Slack, Trello, and Asana. You can push items directly from a meeting into your project management tool. The Asana integration connected in just a couple of clicks with no issues. Slack was slightly finicky on the first attempt but worked perfectly on the second try — a quick logout and login resolved it.

On the notification side, Adam AI sends email alerts for meeting creation, rescheduling, deletions, and action item updates. Web notifications cover agenda approvals and action comments. It's worth noting these two notification channels don't overlap at all, which is an odd design choice — you'd expect email options for every notification type. One important caveat: the Calendly integration requires a paid Calendly plan to access their API, so free-tier Calendly users are out of luck there.

The Modularity Argument

A fair question to ask is: why not just use an all-in-one tool like Vectera that bundles video conferencing with meeting management? If you already own Vectera, you probably don't need Adam AI. But there's a real argument for the modular approach.

When your meeting notes, video conferencing, and task management are all separate tools, you can swap any piece without uprooting the whole system. Tired of Zoom? Switch to Google Meet and your notes, actions, and project history stay untouched in Adam AI. That flexibility matters more than people realize — especially when an all-in-one tool falls short in one area and you're stuck with it because everything else depends on it.

The trade-off is that modularity requires more setup and more integrations to manage. Adam AI is betting that teams prefer flexibility over convenience, and for the right audience, that's a solid bet.

Final Verdict: Is Adam AI Worth It?

Adam AI earns a 7.1 out of 10. The core meeting management features — note-taking, action items, agendas, file sharing — are solid and already functional. The unlimited meetings, projects, and guests make the $49 starting price genuinely generous, especially for small teams that can fit everyone under one or two codes.

Where it falls short is in the details that would make it feel truly polished: no way to change the date format, limited project management integrations, no recurring meeting templates, and you can't create projects on the fly from the meeting setup screen. The founder has these improvements on the roadmap, but roadmap promises are just that — promises.

If your team runs frequent, structured meetings and you want a dedicated space for notes and follow-ups, Adam AI is worth the wager at this price. If meetings are an occasional part of your week or you're already happy with a tool like Vectera, you can safely skip this one.

Watch the Full Video

Prefer watching to reading? Check out the full video on YouTube for a complete walkthrough with live demos and commentary.