Archbee Review: Wiki & Knowledge Base Software for Teams

What Is Archbee and Why Should You Care?

If you've ever struggled to keep your team's documentation organized — or needed a clean, professional way to share a knowledge base with customers — Archbee is built exactly for that. It's a wiki and knowledge base platform designed for teams who want to create, manage, and share documents without the overhead of clunky enterprise tools.

Archbee launched in mid-2019 and packed in an impressive number of features in a short time. The platform revolves around workspaces, document spaces, and a powerful block-based editor that feels intuitive from the first click. Whether you're building internal SOPs, customer-facing help docs, or full-blown API documentation, Archbee gives you a solid foundation to work from.

Workspaces and Document Spaces: How Archbee Organizes Everything

At the top level, Archbee uses workspaces. Think of a workspace as your company or team hub. Inside each workspace, you create document spaces — collections of related articles grouped by topic, department, or project. For example, you might have one document space for your email marketing SOPs and another for your product's API documentation.

Within each document space, documents can be nested with sub-documents, and you can drag and drop to reorganize them freely. Archbee supports what appears to be unlimited nesting levels, which is especially useful for complex documentation like API references. You also get built-in templates — things like project retrospectives — that you can preview and drop into any space. Moving documents between spaces is straightforward: just click the three-dot menu and choose where you want it to go.

Outside of your workspace, Archbee also gives you a private notes area. This is a personal scratchpad for ideas you're not ready to share with the team yet. It's a small but thoughtful touch that keeps your drafts separate from official documentation.

The Editor: Simple, Powerful, and Developer-Friendly

Archbee's editor is block-based and feels similar to Medium or a modern WordPress editor. You get all the basics — headings (H1 through H3), bold, italic, hyperlinks, bulleted and numbered lists, blockquotes, and text highlighting. One limitation worth noting: there's no hex color picker for text colors, so if brand-consistent colors are critical, you'll need to work within the preset palette.

Beyond the basics, the editor supports checklists, tables, image uploads with resizing and alignment controls, embedded YouTube and Vimeo videos, and a "mini tasker" — a lightweight Kanban board you can drop right into a document. It's not going to replace your project management tool, but it's handy for tracking small tasks directly alongside your documentation.

Developers get some standout features here. The code embed block supports around 30 to 40 programming languages with syntax highlighting and a one-click copy button. There's also built-in support for Swagger UI and GraphiQL, which makes Archbee a genuinely strong option for API documentation. Add in a changelog widget — where you can log what's been added, fixed, improved, or broken in each version — and you've got a documentation toolkit that punches well above its weight.

Callouts, Diagrams, and Extra Editing Features

Archbee includes several content blocks that help your documentation stand out. Callout blocks let you highlight critical information so readers don't miss it — perfect for warnings, tips, or important notes that need to pop off the page. There's also a world map widget for tagging specific locations, plus a basic divider (though the styling could use some polish).

The diagram tool is one of the more exciting extras. It's essentially a built-in mind-mapping and flowchart editor. You can add shapes, search for icons of popular SaaS tools and APIs, connect elements with lines, and build out visual workflows right inside your document. Whether you're mapping a sales funnel, illustrating an integration architecture, or just brainstorming, it's a genuinely useful feature that saves you from juggling a separate diagramming tool.

Sharing, Security, and Public Knowledge Bases

When your documentation is ready, Archbee makes it easy to share. Each document space can be toggled to public, generating a shareable URL. You can also set up a custom subdomain by creating a CNAME record pointed to host.archbee.io — and they handle the SSL certificate and auto-renewal for you.

For security, public spaces offer three options: no password (fully open), a shared general password, or individual guest accounts with their own login credentials. This gives you flexibility whether you're publishing open help docs or sharing sensitive documentation with select clients.

The public-facing UI is customizable too. You can set a custom title, change the accent color, upload your logo, and add navigation links to the top of the page. Those menu links are a nice touch — you could link back to your main site, your support ticket system, or a contact page, creating a seamless experience even though readers have technically left your primary domain.

Team Collaboration and Access Controls

Adding team members is straightforward. Archbee supports three default permission groups — super admins, administrators, and team members — and you can create custom groups to fine-tune access. At the document space level, you control who can read, write, or both, so it's easy to lock down sensitive spaces while keeping others open.

Collaboration features go beyond simple sharing. Each document has a chat panel for general discussion, and you can also leave comments on specific blocks within a document — like a particular table or image. This makes it much easier to have focused conversations about specific content rather than vague feedback threads. There's also a focus mode that strips away the sidebar and UI chrome so you can write distraction-free, and a preview mode to see exactly how your document will look when shared.

Integrations, Export, and Extras

Archbee integrates with Google Analytics and Intercom at the document space level. The Google Analytics integration lets you track how people are actually using your knowledge base — which articles get the most traffic, where readers drop off — and the Intercom integration embeds live chat directly into your public docs. That's a smart combo: if a customer can't find their answer in your knowledge base, they can immediately start a support conversation without leaving the page.

For export options, you can pull your documents out as Markdown, PDF, or PDF with meta info. You can also ping specific team members to review a document, tag documents for easier sorting, and view a full revision history. The table of contents is auto-generated from your headings, similar to how Google Docs handles it.

Final Verdict: Is Archbee Worth It?

Archbee is one of those tools that just works the way you expect it to. Despite being less than a year old at the time of this review, the platform feels polished and reliable. The editor is intuitive, the feature set is deep without being overwhelming, and the learning curve is minimal. There were a few minor quirks — some copy-paste behavior in longer documents took a little getting used to — but nothing that would be a dealbreaker.

Whether you need internal wikis for team training, customer-facing knowledge bases, or developer-focused API documentation, Archbee covers all three use cases well. The diagram tool, code embeds, Swagger and GraphiQL support, and changelog widget give it a real edge for technical teams. Dave gave Archbee a 9.3 out of 10, calling it a "slam dunk" for anyone in the market for a wiki or knowledge base platform.

Watch the Full Video

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Frequently Asked Questions

What is Archbee?

Archbee is a documentation and knowledge base platform for teams. It lets you create internal wikis, API documentation, product docs, and team knowledge bases with a clean editing experience.

How does Archbee compare to Notion for documentation?

Archbee is purpose-built for documentation with features like API doc generation and versioning. Notion is more general-purpose. Archbee is better for technical documentation while Notion suits broader team collaboration.

Can Archbee create public documentation?

Yes, Archbee supports both internal team docs and public-facing documentation portals. You can create product documentation, help centers, and API references accessible to customers.

Does Archbee support API documentation?

Yes, Archbee can generate API documentation from OpenAPI specifications. It creates interactive API reference pages that developers can use to understand and test your API endpoints.

Is the Archbee lifetime deal worth it?

For teams that need dedicated documentation software, the lifetime deal eliminates recurring costs for a category of tool that typically charges per user per month.